Dynamic dates in QBank gives you the possibility to create dynamic folders based on relative timeframes, simplifying workflows and ensuring timely access to relevant content.
Dynamic folders in QBank offer great flexibility by allowing you to filter assets using dynamic date ranges. By leveraging date metadata—such as create date, expire date, publish date, or update date—you can configure dynamic folders to automatically include or exclude assets based on relative timeframes, such as "+2 weeks" or "-30 days." This feature is particularly valuable for maintaining organized workflows and ensuring timely access to relevant assets.
How dynamic dates work
Dynamic dates are used in combination with metadata fields to define time-based filters. For example:
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+2 weeks: Includes assets with a metadata date falling within the next two weeks.
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-30 days: Includes assets with a metadata date within the past 30 days.
These filters are applied to metadata fields such as:
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Uploaded date: When the asset was created.
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Expire date: When the asset is set to expire.
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Publish date: When the asset was or will be published.
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Update date: When the asset was last updated.
- or any other date-based metadata fields available in your QBank
Use cases for dynamic dates
1. Review lats published assets
- Scenario: You want to review all assets published within the last two weeks, ensuring you're up-to-date with recent content.
- Setup: Create a dynamic folder filtering assets by
publish date > today -14 days. To refine further, include the metadata field"published to"for specific publishing channels. - Benefit: This setup automatically surfaces recently published assets, providing a clear view of the most relevant content for review.
2. Compliance and expiry management
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Scenario: Monitor assets nearing expiration to ensure compliance.
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Setup: Create a folder filtering assets by expire date is today + expire date after +30 days.
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Benefit: Alerts your team to update or archive soon-to-expire content, avoiding compliance risks.
3. Recent uploads tracking
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Scenario: You want to track assets added in the past week.
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Setup: Filter by uploaded date > today -7 days.
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Benefit: Enables quick access to recently added assets for quality checks or further processing.
4. Content refresh tracking
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Scenario: Identify content that hasn’t been updated in over a year.
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Setup: Filter by update date before -365 days.
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Benefit: Surfaces stale content that may need updating or replacing.
Tips for maximizing dynamic dates
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Combine filters for precision:
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Use multiple metadata fields to refine your folders further. For example, filter for assets with a publish date within the next month and an expire date within the next six months.
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Use intervals:
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Utilize date intervals by combining multiple dates. For example, you can create a filter that includes a range from today to 30 days in the future.
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Test and adjust:
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Regularly test dynamic folders to ensure they are pulling the intended assets. Adjust filters as workflows evolve.
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Leverage metadata accuracy:
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Ensure date metadata fields are accurately populated to maximize the effectiveness of dynamic folders.
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Conclusion
Dynamic dates in dynamic folders provide powerful tools for automating and streamlining asset management. By setting relative time-based filters, you can ensure that your teams always have access to the most relevant and timely content. Whether managing campaigns, tracking updates, or maintaining compliance, dynamic dates can transform how you organize and utilize your digital assets.